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Content Scaling: How to Publish 25X More Content [Guide]

Justin McGill
Tuesday, 14th Mar 2023

Has your blog traffic plateaued? Perhaps with the flatlining traffic growth or because of it, you are also losing ground to the competition on Google.

How can you remedy this?

At the risk of answering a question with another question, are you publishing enough quality content? If the answer is no, the solution is to publish more content – much more of it if you are going to improve your visibility on Google and position yourself as an authority in your niche.

In this post, you will learn:

  • The meaning of content scaling.
  • How scaling content can benefit your business.
  • The step-by-step process of scaling content creation 25X without sacrificing quality (+ an agency that has actually done it).

Let’s get started.

What is Content Scaling?

Content scaling is the process of increasing the quantity and reach of your content in a way that makes efficient use of available resources. It involves creating more content, publishing it on multiple channels, and using proven SEO tactics to target it to the right audiences. It can also mean expanding existing content to target more searches.

When done right, content scaling helps to increase engagement with your brand. It boosts organic traffic to your website by giving search engines like Google more content to index.

To effectively scale content creation, you need to focus on producing quality content that is optimized around topics that your target audiences are searching for online.

Simply publishing more content isn’t going to cut it – the new content must be in-depth and offer unique perspectives that expand on existing knowledge.

Your content scaling effort must follow a deliberate strategy that goes beyond simply publishing content in bulk. It must have the overall goal of establishing a search presence throughout the customer journey. So keyword research is a critical component of any content scaling strategy.

How Scaling Content Creation Can Help Your Business

Content creation is a central part of any successful SEO plan. Good technical SEO, backlinks, and all the other things you do to position a website for success on search engines count for nothing without content. A modern website is ultimately judged on both the quality and quantity of its content.

A school of thought some publishers promoted for a while is that content quality trumps content velocity. For that to be true the quality of the bulk content has to be really poor – thin 300-word articles that do not target any keyword and which do not provide any value for the reader.

Where the content quality is decent, publishing 10 well-researched 1,500-word articles will always be better than publishing one 10,000-word pillar post per month.

Yes, traffic may take off like a rocket in the early days when you focus on quality, but after a while, growth will stall. You simply can’t grow sustainable blog traffic by publishing 12 posts a year. And just to add, increasing the publishing frequency does not mean you have to sacrifice content quality. And in case you are struggling with that, our CRAFT framework for creating high-quality AIO content is a great resource.

aio craft

Want to learn every step involved in our C.R.A.F.T. framework? You’re in the right place. To learn more about AIO and C.R.A.F.T, read our individual guides:

Additionally, subscribe to our blog, watch our C.R.A.F.T. and AIO tutorials on our YouTube channel, and read this blog to understand the AIO model.

Here are more reasons why it pays to scale up your content production:

1. Improve Your Visibility Online

The more quality content you produce, the better chance you have of ranking for more searches in Google and getting noticed by more potential customers.

But without a clear strategy and process, you can easily end up creating new content on keywords you have covered already with previous articles. This will not improve your visibility online as the new content will not be targeting any new searches. Instead, it can lead to content fatigue.

To scale up blog posting frequency without risking reader burnout, make sure each article offers something unique that provides real value for its intended audience

2. Establish Authority

Publishing quality blog posts helps establish trust between your business and your target audience while helping position you as an expert in your field. When you publish more of such content, it will boost your authority and position your brand even higher in the eyes of your peers and customers alike.

3. Generate More Leads for Your Business

Creating helpful articles related to products or services your company offers widens your content’s reach and draws the attention of more qualified leads. Lead generation is a game of numbers: more, higher quality leads entering your sales pipeline means more potential customers and sales for your business.

Scaling up content creation isn’t just about pumping out more content. It requires careful planning and strategic execution if it is going to drive results for your business.

Key Takeaway: To scale content creation effectively, it’s important to set clear goals and objectives, research your audience thoroughly, create an editorial calendar for planning out production cycles in advance, and automate where possible using available tools and software solutions.

How to Scale Content Creation, Step by Step

Scaling content creation can be challenging if you don’t have the right process and tools in place. Here are the steps to follow when scaling content production so that you get all of its benefits:

1. Establish Goals and Objectives

Before you start the content scaling effort, ask yourself why you are doing it.  What do you want to achieve with the increased blog output?

Do you want:

  • More website visits?
  • Higher conversion rates?
  • A larger social media following?

The answers to these questions are your goals and objectives. Refine them to make sure they are clear, targeted, and are what your business needs at this point. A few objectives of a content scaling strategy could be to:

  • Increase page views.
  • Boost customer engagement.
  • Generate more leads.

With a clear vision of what the new content must accomplish, constructing an effective strategy to achieve it will become more straightforward.

2. Research Your Audience

Every piece of content must have a target audience in mind. You need to understand the target audience’s interests, preferences, needs, and pain points so that you can tailor each piece accordingly. If you are selling something, it’s crucial to cluster your topics/keywords according to where readers are on the sales cycle.

Conducting market research such as surveys or interviews with customers can give invaluable insights into what kind of topics they’d like to read up on. You can also turn to sites like Reddit and Quora to find questions your target readers are asking about your blog topics.

content scaling
You can find what people are looking for by searching your keyword on Google

Another way to know the sub-topics your target readers are researching is to look up People Also Ask questions when you google your target keywords.

Google may surface PAA questions that are not relevant to your topic, but a good number will be. Adding those to your blog posts makes them more comprehensive and optimizes your content for more searches, which widens your traffic sources.

After researching your target audience, you should be able to answer questions on:

  • What their main points are.
  • The questions they typically ask.
  • Where they live, and what they do for work.

All these are new angles you can take with your new content. They are potential ways new readers might discover your content. With all that information, you should have plenty of topics to cover with your blog content for the foreseeable future. These topics should ideally be organized according to your goals with them.

But before you go full steam writing your content, you will want to make sure you:

3. Create an Editorial Calendar

An editorial calendar is a visual workflow that guides your content team’s efforts. It shows a daily, weekly, or monthly publishing schedule, complete with which author is assigned to what post and what keyword each post must target.

An editorial or content calendar helps keep track of all upcoming projects and ensures nothing falls through the cracks. Coordinating the roles of writers, editors, and designers with deadlines and tasks will ensure that all involved remain in sync throughout the project.

content scaling
An editorial calendar in Airtable we use to manage Content at Scale’s content

It is a mistake to start any content scaling project with no editorial calendar in place. Without one, it is impossible to stay organized. Instead of having your content calendar live in your head, write it down where your whole team can access it. Digital tools you can use to plan your content calendar include:

  • Airtable
  • Trello
  • Evernote
  • Google Drive

Scheduling out specific dates for different stages of production will also help streamline your workflow even further once everything gets rolling.

You can have different processes and platforms for scheduling and assigning posts to writers. For example, you can use Notion for assigning new posts to writers. That means you can block out a whole week’s or month’s worth of posts and assign them to different writers with detailed briefs and a submission deadline.

With each completed post, the writer updates the calendar with the post’s title and link to the draft in WordPress (or the Content At Scale app if you are using our AI writer). That alerts the graphic designer that the post now needs a featured image. It also officially enters the new post in the publishing pipeline.

After the graphic designer has uploaded the featured image to the content calendar, the editor knows the post is ready to be polished up for publishing. After they have uploaded the new post to WordPress and published it, the editor must go back to the content calendar and update it with the post’s publishing date and live URL.

So by merely looking at the content calendar, everyone on the team can see the status of each post, which before it is assigned to a writer will only show the target keyword.

4. Create Outlines for Each Post

You may have noticed that we have already talked about outlines in the previous step, which means you can decide to combine these two steps. I decided to separate them to highlight the importance of using outlines when writing blog posts.

Writing long-form informational blog articles without the guide of an outline is akin to publishing bulk blog content without the guide of a publishing calendar. It is equally difficult to stay organized. Writing freestyle slows you down and rarely produces a high-quality piece of content.

As soon as you map out your content with a publishing schedule, you have to prepare outlines for every post on the calendar. You don’t have to do it all at once, of course. You can work on one week’s worth of posts at a time until you have outlined every post.

Take your time when outlining blog posts for your writers as it determines the depth of the article you are going to get. Research what is currently ranking on Google for your target keyword to determine the content format, length, and unique angle of the ranking pages.

That SERP analysis will give you an insight into how comprehensive your post needs to be to stand a chance of displacing the ranking pages. That includes the use of media and the sub-topics they cover. There is no point in publishing a post if your goal is not to beat the pages ranking currently for the target keyword.

Fun fact: Did you know you can skip working on outlines if you are a Content at Scale user?! Our tool handles this, done-for-you, in-app. Want to learn more about how to do this? Read our guide about creating blog outlines with Content at Scale.

5. Automate Where Possible

The biggest challenge for content teams looking to ramp up content production is the enormous cost and time investment it takes to do it manually. It often leads to burnout and a drop in the quality of the content.

Thankfully, there are several parts of the content production process that can be automated. Content At Scale is among the best tools out there for automating your content marketing.

The AI writing tool can automate the entire blog post creation and publishing workflow, saving you many hours each day and reducing the cost to less than a penny per word.

In fact, Journey Engine, a marketing agency we recently signed up to Content At Scale will be able to 25X increase the volume of content they are producing while spending slightly less than they were spending with a human writer.

The Content At Scale AI writing tool takes the pain out of outlining blog posts by automatically generating a brief for you. All the tool needs are the keyword you want the article to rank for in search engines and a few words of additional context. 

The AI writer also has a special feature for customizing the draft outline if there are sub-topics you feel must also be included. After customizing the outline, you can prompt the AI to generate the post, which will be ready to edit and optimize in about 4 minutes.

The draft the tool generates comes out optimized around your target keyword and terms related to it. Not just that, the draft is pre-formatted, complete with a table of contents, key takeaway boxes, and click-to-tweet links. 

You can optimize it further and make the post even better by adding images and links and the rest of the steps in our CRAFT framework for perfecting AI-generated articles. 

The AI even generates the SEO title and meta description and, if you connect our WordPress plugin, you can publish straight to your WordPress site without leaving the Content At Scale app.

If after reviewing the draft the AI generates and you feel it doesn’t accurately capture the points you want the article to cover, you can ask it to rerun the post. It will generate a new draft that is completely unique from the first. By the way, the rerun will not cost you any of your credits – it’s completely free.

By publishing more blog content, you can reach a larger audience and drive greater engagement with potential customers. So why aren’t more businesses and publishers scaling their content creation?

The Challenges of Scaling Content Creation

Scaling content creation is no easy feat. It requires a lot of planning, coordination, and resources to produce quality content in an efficient manner. Here are some of the challenges associated with scaling content production:

Time Management

When creating multiple pieces of content at once, it can be difficult to manage your time effectively. You need to be able to prioritize tasks, plan ahead and delegate responsibilities appropriately in order for everything to run smoothly. 

This can be especially challenging if you are working with limited staff or you don’t have the resources they need. Having the right tools can significantly streamline your workflow and help you manage your time more effectively. 

As we have discussed, there are tools for automating your content calendar, outlining your posts, writing content, and publishing to WordPress. There are also tools like: 

  • Ahrefs simplifies your keyword research.
  • Slack for team collaboration.
  • Grammarly for proofreading.
  • Market Muse for optimizing your blog posts.
  • Buffer for social listening and scheduling your new posts on social media.  

These digital tools can save you a lot of time that you can then use for more strategic tasks.

Organizational Overhead

As your team grows, so does the amount of overhead required for organizing and managing your content creation projects. This includes tracking deadlines, assigning tasks, and monitoring progress across different teams and individuals involved in the process. 

Without proper organization systems in place, it can quickly become overwhelming trying to keep up with all the moving parts involved with scaling content creation. 

Adopting a project management approach with your content creation can help you stay organized as your team grows. Tools like Trello, Basecamp,, Asana, and ClickUp can help you work in a more coordinated and organized way.

Quality Control

The more content your team has to produce at the same time, the harder it is to monitor for quality. The fact that there are more people involved in a project means there are more opportunities for mistakes or miscommunications.

To ensure that each task or piece of content doesn’t fall short of expected quality standards, it’s essential to assign enough resources for each piece of content. 

Unless you are giving your writers tools for automating parts of the writing process, for example with an AI writer like Content At Scale, avoid forcing your writers to work to tight deadlines. That only leads to the submission of thin, poorly-written articles.

To get maximum value out of scaling up blog post frequency without risking reader burnout, make sure each article offers something unique that provides real value for its intended audience. A tool like Content At Scale is indispensable for this – it does all the heavy lifting for the human writer, leaving them with the simple task of optimizing for readability and concision, factual accuracy, engagement, search engine rankings, and reader trust.

Key Takeaway: Scaling content production requires a lot of foresight, organization, and resources to ensure success. It’s essential to budget wisely, optimize processes without compromising quality and follow SEO best practices to boost your chances for success.

Free Resources to Train Your Writers into AIO

I’ve been personally training agency owners and teams and helping them convert to the AIO way. Want these? You’re in luck – we’re giving them away.

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We put together a full guide for AIO’s – an AIO writer’s worksprint, a job template to hire and find yours, links to our best tutorials and training, and more.

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Free Step-by-Step AIO Training Course

Additionally, after months of putting AIO and C.R.A.F.T. into action (over 40M words are produced each month by our users at Content at Scale, and our Done-for-You client side is another 500,000 words/month! Talk about AIO at scale 🤯 ) – we put together a step-by-step AIO C.R.A.F.T. tutorial.

Ideal for you, your writers, and any content creator ready to adapt to the CRAFT methodology and the AIO way.


New to the idea of AIO and CRAFT? Read this to understand the innovation behind AIO. 

Want a written guide that has all the CRAFT steps from the YouTube video? Your wish is our content command. Step-by-step AIO writing tutorial, blog version. 

Tips for Optimizing the Content Creation Process

Content optimization is essential for any successful content scaling strategy. It helps to ensure that your content reaches the right people, resonates with them, and drives conversions. 

Here are some tips to guide your content scaling effort and ensure you get maximum value out of that content:

Research Relevant Keywords and Follow SEO Best Practices

Researching relevant keywords ensures that your content brings qualified traffic that is relevant to your business. Your goal when scaling content shouldn’t be to simply boost traffic to your blog. It should be to attract traffic that you can nurture into paying customers for your business.

An intentional keyword research process informs what format of blog post you need to create for each keyword and what other keywords a blog post can be optimized for. When done right, it also prevents you from creating content on keywords you have already targeted with existing content. 

For example, you may feel after analyzing your Google Search Console data that you need to create a new post for a keyword one of your pages is appearing in Google for but which it wasn’t originally optimized for. But after careful analysis, you can also decide you are better off expanding the scope of the existing article with a new subheading targeting that keyword.

With every AI-generated article you publish, make sure to follow the on-page SEO guidelines and tips we share in this post. Following those steps will set your new post for success on search engines and with readers once they have clicked through to your website.

Stay Organized

Creating an editorial calendar can help you plan ahead, stay organized and ensure that no deadlines are missed during busy times. This way, you can easily keep track of deadlines and prioritize tasks accordingly so that nothing slips through the cracks during busy periods.

Create Engaging Titles

It’s important to give each post you publish the best chance of success on search engines and everywhere you promote it. That starts with your title. The SEO title should be attention-grabbing to entice clicks, but it must still accurately reflect what the article is about.

The best headlines include the target keyword, a number, a power word, and if possible an element of intrigue. It is good practice to draft a few headline variations (10 is a good number) and test them to see which one will perform best. Use a headline analyzer tool like CoSchedule to test your headlines for word balance, sentiment, clarity, and character count.

Write with Clarity and Brevity in Mind

Writing concisely ensures that your articles get to the point fast and lay out all your points clearly. It helps readers stay engaged with each sentence rather than getting lost in fluff, jargon, and extraneous details that do not add any critical information to the piece of content. 

Write using simple, everyday words and in short sentences and short paragraphs that make it easier to follow your train of thought and understand your points. Using an outline also helps to organize your thoughts and arrange your points in a logical order.

Remember to edit your articles before you publish them. No matter how talented a writer you are, having another person review and edit your content before you publish it is a good practice. 

Two perspectives are always better than just the author’s. It’s also easy to miss typos and grammatical errors when editing your own work, so rather than editing your own articles, it may be better to have another set of eyes review them. We go over this in more detail in this post, so make sure to read it too.

Key Takeaway: To succeed with content scaling, you must focus on quality and quantity together. Plan ahead with an editorial calendar and research relevant keywords to maximize search engine visibility. To ensure maximum impact for your content, write clearly and concisely then have a second pair of eyes look it over before publishing.

Automate and Simplify Your Content Scaling Efforts with Content at Scale

Automation is a powerful tool for content production that saves you time and money. With a tool like Content at Scale, you can ramp up your content creation and publish more articles without sacrificing quality. 

The long-form articles our AI writer generates are optimized for SEO because the tool crawls the top of Google to find what it is ranking for your target keyword right now. The articles come out pre-formatted, complete with a table of contents and key takeaway boxes.

While the articles our AI writer generates can be published with a quick review, we encourage following our CRAFT framework to make the articles even better.

Written by Justin McGill

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