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Editing Blog Posts (6 Easy Steps to Publish Top-Notch Content)

John Pratt
Monday, 11th Jul 2022
editing blog posts

Editing blog posts can be a time-consuming process, but it’s important to make sure your posts are error-free before you hit publish.

This is especially true if you use a writing tool like Content at Scale AI to produce blog drafts. While these types of tools speed up content creation exponentially, you also have to make sure to vet what the AI creates to ensure it matches up with your goals, your brand voice, and your quality standards.

I remember when I first started blogging, I would spend hours editing and re-editing my posts until they were perfect. But no matter how many times I proofread them, there always seemed to be something that needed fixing.

It was frustrating, and often discouraging – why couldn’t I get my posts right the first time? After a while, though, I realized that the key to efficient editing is having a system in place.

Let’s dive in.

The Importance of Quality in Blog Posts

For successful blogging, quality is essential for gaining readership and establishing trustworthiness.

A well-crafted blog post can draw in readers and demonstrate your reputation as an authority in your niche.

On the flip side, a poorly-edited post filled with spelling mistakes or grammatical errors may deter potential followers and negatively impact search engine rankings.

Now here’s something to ponder: research suggests it takes only seven seconds for internet users to form a first impression about online content. This means every word counts from the get-go when crafting each blog post properly.

Source: HubSpot

Error-Free Quality Content and the Role of Search Engines

Digging deeper into this subject reveals how pivotal search engines are in determining who sees your work. They prioritize high-quality content when deciding which pages should top their results lists.

In other words, if more eyeballs on your future blog posts sound appealing (and why wouldn’t it?), ensuring they’re free from spelling mistakes or any kind of error affecting readability is non-negotiable.

After all, factors like bounce rate — how quickly visitors leave after arriving at your site — play crucial roles while ranking websites by Google’s algorithm. So don’t just think one page; consider implications across all future blogs too.

Editing Blog Posts: How to Do It Quickly in 6 Steps

Editing blog posts can be done in a few ways. The most common way is to use a word processing program like Microsoft Word or Google Docs. It’s also possible to edit directly in your content management system, like WordPress.

You can also use a text editor like Notepad. To edit a blog post, simply open the blog post in the editor of your choice and make the necessary changes. Once you are finished, save the blog post and you are done.

Here are 6 easy steps to publish professional articles:

1. Don’t Ever Publish a Blog Post Without Editing

Proofread in a quiet environment with no distractions.

While editing, you need to look at all aspects of your text.

It can be difficult to remember all the different techniques you need to use while editing your content. Having a checklist of editing points can help make the process easier.

Refer back to it. It’ll help you remember to edit it the next time around.

Don’t ever edit while you write. It’s a productivity killer and it will make your post suck.

Don’t post anything without properly proofreading it first.

2. Make Sure Your Blog Post Says What You Want It To

In the fast-paced world of the Internet, there isn’t always enough time in the day for you to sit down, proofread, and edit your blog posts.

However, a single spelling error or unintended message can quickly go viral and damage your online reputation.

Make sure your spelling, grammar, and typography are all on point so you can hit publish with confidence.

3. Create Your Own Editing Checklist

Do you follow a specific process for editing and proofreading? If so, write it out. If not, start one now.

For example, maybe you always add sub-headings and bullet points when you edit your work, instead of when you’re writing it.

Now, look over your list of items to make sure you haven’t forgotten anything.

4. Make Your Blog Posts Look Their Best

Before you publish your post, there are a few things you can do to ensure it looks its best.

  1. If you’re using a theme that supports categories and tags, be sure to assign them to your post.
  2. Adding a featured image is also a great way to make your post stand out on the front page of your blog.
  3. If you want to control how much of your post appears on the front page, you can also add a “read more” link.
  4. Finally, if you’re not ready to publish your post right away, you can schedule it to appear at a future date. 

As a blogger, it’s important to make sure that your content is the best it can be. That means taking the time to edit your posts carefully. If you want to edit your blog posts quickly and effectively, using a consistent process can help.

5. Establish Efficient Writing and Editing Processes

To create well-edited blog posts that make a splash in the productive blogging community and rank high on search engines, you need an editing process as sturdy as oak. It should be your guiding light when it comes time for polishing up those future blog posts before they see the light of day.

If you want to improve your writing and make the editing process more efficient, try following these steps.

First, make an outline of what you want to write about. This will help you stay on track while you’re writing and cut down on editing time later.

Next, craft a strong title for your blog post that will be your guide as you write.

Once you’re finished writing, walk away for a little bit before starting to edit. This will help you catch more mistakes.

Finally, read your piece aloud and edit in both the text editor and preview mode.

6. Don’t Forget to Do On-Page SEO Checks, Too

Grammar, tone, style, and visual elements — these are very important editing aspects. However, each year millions of words get published without ever drawing a good amount of traffic.


These publications don’t pay attention to what people search for (by doing keyword research), or speak over all relevant topics on a certain subject to gain even a bit of authority.

More Tips on How to Edit Blogs Like a Pro

Content Review

The first step in blog editing is content review. This is not only about ensuring there are no errors in spelling or grammar. It’s also critical to examine if the article has discussed every point thoroughly.

The question here is: Does your post cover all bases? Is every aspect discussed thoroughly?

A little break between writing and reviewing can work wonders. Giving yourself some distance from what you’ve written will help ensure nothing gets overlooked during revision.

Readability Check

Here’s where things might surprise you: sometimes breaking ‘grammar rules’ can actually enhance clarity without compromising professionalism.

Short sentences are not only easier to read but also favored by search engines.

Breaking up large blocks of text into smaller paragraphs gives readers visual breaks — perfect for enhancing readability.

SPAG Revision

SPAG stands for Spelling, Punctuation, And Grammar. While tools like spell checks come in handy at this stage, don’t rely solely on them. They may catch misspellings but often overlook awkward phrasing or passive voice usage which could turn off both readers and search engines alike.

So roll up those sleeves; meticulous proofreading never hurt anyone.

Remember: engaging, error-free texts improve SEO performance significantly because search engines prioritize quality over quantity.

Maintain Reasonable Paragraph Lengths

Keep paragraphs concise by limiting them to 2-4 sentences each. Not only does it make reading easier but enhances comprehension among readers who might prefer to skim due to time constraints.

Shorter paragraphs give room for white space, reducing eye strain and improving overall readability — both users and search engines appreciate.

Structure Longer Blog Posts with Headers

If you’re looking to create longer blog posts that don’t lose your reader halfway through, it all comes down to structure. And one of the most effective ways of structuring a long-form post is by using engaging headers throughout your piece.

You see, these aren’t just fancy subtitles — they act as signposts that guide readers throughout your content.

Plus, search engines love them. They prefer short sentences and clear subheadings that reflect what’s coming next.

Ensure each header piques curiosity while giving an accurate snapshot of its corresponding section. It also helps SEO-wise because search engines favor concise phrases and explicit subheadings.

Break Up Text with Bullet Lists

Another readability enhancer for lengthy blogs is bullet points or numbered lists. These not only break up large blocks of text but present information concisely without overwhelming readers.

Bullet points are suitable when listing items/ideas that do not require a specific order. It’s a great tool for presenting info crisply.

Numbered lists are Ideal when explaining steps/processes or ranking content based on importance or relevance.

Avoid stuffing words merely for increasing word count! Remember every single sentence must add value to your reader.


Editing blog posts can be a time-consuming process, but it’s important to make sure your post is error-free before you hit publish. By following these tips and streamlining your editing process, you can ensure that your next blog post is polished and ready for readers. So don’t neglect the editing stage – take the time to do it right, and your blog will thank you for it!

For a complete, step-by-step guide on how to edit AI-generated blog posts, check out our free tutorial below.

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Written by John Pratt

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